Essentials For Planning A Group Trip

Planning a group trip is difficult, depending on how many people will assist! 

A group trip could be with friends, family, school, or college. Either way, if you’re the planner, you might need some help. 

But always remember, it doesn’t matter how much you plan, something unexpected will always happen. 

Book the Right Transportation

Okay, so there are many types of transportation for group trips. You might decide that everyone will arrive in their own car to the destination, you could rent a whole bus for your trip, or book plane tickets. 

Of course, this all depends on where you’re going. For example, if you’re going to Hawaii, there’s no way that you could get there driving! On the other hand, if you’re planning a long road trip, you should think about hiring a bus rental company. United Coachline states that traveling on a bus is better than on a plane because it’s more comfortable, and there is a lot to see on the open road.

Besides, if you hire a company, there are no worries about the driver falling asleep at night. You need to evaluate every scenario possible and decide on which type of transportation will be better for the groups’ needs. 

Another point worth thinking about is what age group you’re traveling with. If you notice that there are many kids and elders, it’s best to choose transportation that’s fast and comfortable. In this scenario, it’s best to book plane tickets.

Emergency Kit

Many unexpected things can happen during a trip, and one of them is accidents. 

It doesn’t have to be a huge accident, just little things that might require an emergency kit. For example, if a child is playing by the pool and there’s a broken tile, they could cut their finger and need some band-aids. 

We should be prepared for everything, whether it’s a big accident or a small injury. Someone on the trip should be at least basic first aid trained in case of an accident or emergency, such as knowledge on giving CPR.  

We don’t want the worst to happen, but it’s best to be prepared than regret that we didn’t know what to do. 

Some essentials for an emergency kit are:

  • Band-aids.
  • A device to measure blood pressure. 
  • Antiseptic solutions for cleaning wounds. 
  • Stitches, in case someone has medical knowledge.
  • Analgesics. 

Many of these things could save our lives if something ever happens! 

Go for the Right Amount of Time

A trip is fun for a few days, but when we have a whole month of vacation, things can get boring. 

A short trip has its pros and cons. While it’s a fast trip that is easy to plan, it can also feel crowded, with little time to relax, because you will have to plan a lot of activities over a few days. 

Also, a long trip has its advantages and disadvantages too. While it’s fun because you have plenty of time to enjoy yourself in several activities, it can get expensive or boring pretty quickly, with an added hint of homesickness.

Ask for Deposits

No one likes telling people to pay them, but in this situation, it’s necessary. 

Before booking, hotels and tickets, ask for payment in advance, because having to pay all of the elements out of one pocket can be costly and risky. 

This way, you could also be saved from many awkward issues later on; if somebody decides the last minute, they can’t come and refuses to pay their part, for example. 

So, whether you’re traveling with friends or family, it’s essential that they give you a deposit before starting with trip reservations. 

Plan Fun Activities

The point of a group trip is having group activities, right?

There are many things to look for when we go on a group trip, so choosing the best activities to spend time together is essential. Find out what the top interests or hobbies are within the group and focus on finding something everyone can enjoy.

For example, if you’re traveling to a tropical country with many twenty-year-olds, their primary interest will most likely be going to clubs and meeting new people. Make sure that you plan these activities so that everyone can take part in and enjoy there vacation. 

Besides planning group activities, you must let people have some alone time too. 

Final Thoughts

A group trip is exciting and innovating, so planning it will be hard but extremely rewarding in the end. 

Make sure that you plan fun activities, choose the right transportation and the duration of the trip, and let people enjoy their time alone. We go on a trip to rest and discover new places, so let’s start planning! 

Victoria Brewood
victoria@pommietravels.com

Hi I'm Victoria, a British girl from Manchester. After graduating from university I decided there was more to life than the hours between 9 and 5, so I packed my journalism degree into my suitcase to travel the world and find a way to make money at the same time. I now call London home, although I still travel whenever I can. I hope to inspire you to be your own boss, live life and see the world.

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